“They were notified” does not answer “Is it finished?”
A testing program involves several handoffs. The selection, driver notification, collection, lab and medical review, and recorded result do not happen at the same moment.
When those details are split between lists and inboxes, a safety manager has to reconstruct what happened. The harder cases add reporting, return-to-duty, or follow-up work that needs its own history.
How Gehlco helps
Connect selection to the recorded test
Pool selections and test events have their own records. The workspace connects the driver, test reason, result, and supporting documentation so the team can follow the sequence.
Keep open work visible
Pending results and selected drivers whose testing is still outstanding remain work to follow. Notification is a handoff, not proof of collection or a verified result.
Retain the longer history
The fuller Sunshine workspace illustrates a non-negative event, reporting status, return-to-duty record, and follow-up testing. These records support human-led case work; software does not make medical or regulatory determinations.
Follow a testing milestone from selection to result.
Start with the interactive testing example to see the distinct milestones. Then explore the fuller Sunshine workspace after verification, where the guided story opens a completed selection and its linked test record. A finished test is shown with its evidence, not inferred from a sent message.
Clear work. Clear responsibilities.
Service scope and responsibilities are agreed with your company. Gehlco supports the program; employer duties, medical review, SAP requirements, and required government reporting remain distinct. A platform status is not confirmation that a submission was accepted by the Clearinghouse.
Background: FMCSA’s explanation of consortium and third-party administrator services.
Common questions
Does the website enroll our drivers in a pool?
No. Your company, roster, and applicable testing program are reviewed during setup before operational enrollment.
Can we see what still needs follow-up?
The workspace separates testing milestones and retains pending work. Gehlco helps your team review what is outstanding and what evidence is recorded.
Does Gehlco replace the employer’s responsibilities?
No. A consortium or third-party administrator can support agreed parts of the program. The employer retains its responsibilities. Discuss the division of work with Gehlco during setup.
Keep exploring
The workflow works best when the handoffs stay connected.
- Driver readiness — Connect driver documents, medical qualification evidence, testing, and open reviews in one practical workspace.
- Renewals & deadlines — Connect renewal dates, retained documents, reviewed completion, and the next cycle of work.
- Documents & follow-ups — Follow documents from receipt through review, correction, and completion with Gehlco support.